Town of Marana Changes Bidding System

The Town of Marana is pleased to announce that we  will  now  be  using  Public Purchase, a web based e-Procurement service. The Town made the move from our current  e- procurement system to Public Purchase effective June 29, 2015.

In order to begin to receive bid notifications you must register with Public Purchase and with the Town as an agency within Public Purchase. The two-step registration process/instructions are detailed below in the Instructions section. The registration process will only take a few minutes.

Public Purchase categorizes a vendor’s business by NIGP Commodity Code, which will be used when the Town creates a bid to identify vendors to receive notification  of a new bid. The NIGP code(s) your firm registers with will trigger  an  initial  notification  if  at  least  one code is the same as those used by the Town in creating the bid. Please note to continue to receive notices or addenda for that bid a document must be downloaded.

INSTRUCTIONS

1. Register with Public Purchase:

Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder.

https://www.publicpurchase.com/gems/register/vendor/register

If you are already registered with Public Purchase, please proceed directly to step 2.

2.    Register with Town of Marana:

  1. Once you have received your activation email from Public Purchase log into www.publicpurchase.com and accept the terms and conditions of use.
    1. Click on the “Tools” tab, Click on the “Agencies” tab.
    2. This will take you to the agency search page. In the agency name  box  type  in the name of the agency. Leave the “new agency since” box blank. Make sure Registration Status says “ALL”. Click on “search”; this will bring up the agency below. To the far right of it you will see “view” and “Register”. Click on the “Register” link to complete the vendor registration with the agency.

It is important that this second part of the registration is complete or you will not receive notifications of upcoming quote opportunities from the Town of Marana. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.

Why the switch?

As part of the Town’s overall communications strategy, a comprehensive search for the best electronic bidding system has led to the selection of Public Purchase. Using this service is expected to make the procurement process easier for us and our suppliers. The Public Purchase eProcurement System was designed exclusively for  use  by Government  Agencies and  their Vendors.

Benefits to Us

This eProcurement system is compliant with all Federal and  State  regulations,  which determine the required procedures for Government Agency purchasing practices. This service will also create an up to date vendor database, which will be hosted on Public Purchase’s servers and will allow suppliers to easily update and change their information as needed.

Benefits to You

This eProcurement system will create a single location in which to view open Requests for Quotation and award information for previous RFQ’s issued through the Public Purchase website. This system will also provide you with automatic notification and transmittal of bid solicitations to vendors. In addition, Public Purchase gives you access to bid opportunities with other government entities. Our neighboring Towns of Oro Valley and Sahuarita also use the Public Purchase system. All of this is provided at no charge to you.

If you need any assistance with this process please contact Public Purchase at support@publicpurchase.com. Or use their Live Chat during business hours. It can be found in the upper left corner of the web site.

Thank you for participating in the Town of Marana’s new registration process.

Sincerely,

Town of Marana Finance and Procurement Department

This entry was posted in Industry News and tagged . Bookmark the permalink.

Leave a Reply

Your email address will not be published. Required fields are marked *